Why Productivity Is Important – 21 Ways to Improve
As a business owner, it’s fairly obvious why productivity is important – if you aren’t productive, then you aren’t really running a successful business. Increasing your productivity is one of the ways that you can get ahead of your competition.
One of the most important reasons why productivity is important is because being productive and feeling accomplished is a great motivator. Without sufficient motivation, we cannot hope to grow and move a business forward.
Here are 21 Productivity Tips for your business.
- Get clear on your priorities.
Write down your daily goals either the night before or first thing in the morning. Identify the top three things you must get done each day and focus on those tasks until they are complete.
2. Positive attitude.
If you begin your day with the attitude that it’s going to be stressful and overwhelming, then it will be. Have a positive mindset and you will achieve much more.
3. Understand your body clock.
Some people work best first thing in the morning; others are much more productive in the evenings. You know when you work best, so aim to tackle your harder tasks then.
4. Reward yourself.
Knowing that you have a small treat once you have finished that most difficult task can help you to stay on track. The reward could be a tea break, or you might go for a short walk, perhaps even a bit of meditation, listening to music or an episode of your favourite boxset – whatever makes you happy.
5. Have regular breaks.
Schedule regular breaks to move your body and rest your brain. Working flat out for hours and hours without taking breaks might seem like a good way to be productive, but this is not sustainable and could lead to burnout.
6. Dehydration can lead to sluggishness, poor memory and processing speed. Make sure to stay hydrated during the day for maximum productivity.
7. Eat breakfast and lunch.
Similarly, it’s important to have regular meals to keep your energy levels topped up. Missing meals can make you less able to concentrate resulting in reduced productivity.
8. Get enough sleep.
For the same reason as number 7, it’s important to make sure your brain is adequately rested.
9. Start with your most difficult task first.
If you keep putting off your challenging pieces of work, your stress levels will rise over time, so start with the tasks that are most demanding.
10. Finish one task before moving to the next.
Focus on one task at a time for maximum productivity. Although our brains like to be distracted, if you constantly move between tasks, overall, it is likely to take you much longer to complete your work.
11. Group similar tasks together.
Batch process admin and repetitive tasks such as invoicing, dealing with expenses or adding new clients to your CRM. It’s more efficient to work this way than doing one or two updates at a time.
12. Have set times for dealing with emails.
It’s very easy to get distracted by the constant ping of your email or social media notifications. If you really want to increase your productivity, resist the urge to check your emails every few minutes. Set 2 or 3 times for email checking during the day and stick to it – you will find that your productivity soars when you aren’t endlessly pulled into your emails. First thing in the morning, immediately after lunch and the last 30 minutes of your working day makes best sense.
13. Use a limiter for social media if you find it hard to self-regulate.
There are apps you can use to help you limit the amount of time that you spend scrolling social media.
14. Set a timer for 25 minutes.
The Pomodoro technique is a great productivity hack – set a timer for 25 minutes and focus all your efforts on your current task. When the timer goes off, either take a 5-minute break and then start the timer again or if you are in a good flow, reset the timer immediately for another 25 minutes.
15. Start with just 5 minutes on a task.
If you are struggling to get started on a task, it can help to set yourself a very small goal. Just commit to spending 5 minutes on the task. You may find that once you get started, you can keep going, but if it’s still feeling very hard after 5 minutes, give yourself permission to stop and try again later.
Meetings and other people
16. Switch your phone to silent/redirect to an answering service.
Your phone can also cause reduced productivity if you receive lots of calls during the workday. When you need time to complete large or important tasks, get your calls redirected to your assistant for them to take a message.
17. Be selective about which meetings you attend.
If you can’t see a clear business benefit in attending a meeting, it’s OK to decline.
18. Have an agenda for any meetings you run.
Respecting others’ time is as important as respecting your own time, so make sure that any meetings you run start and finish on time and have a clear agenda and objectives, so you aren’t wasting time.
19. Set boundaries.
If you need a block of uninterrupted time to work on a task, let those around you know that you aren’t to be disturbed unless it’s an emergency.
20. Accountability improves productivity.
Having an accountability buddy can be great for productivity. If you have someone else checking on your progress, you are much more likely to stay on track and be more productive.
21. Say ‘No’.
Although we all like to appear helpful, sometimes it’s necessary to recognise that you might need to say no to clients or colleagues. Always saying yes means that people are likely over time to take advantage of you and put even more strain on your time.
Ultimately, unless you run a non-profit, we are all in business to earn a living as well as do the thing we love. That’s why productivity is important and is an area business owners need to focus on to thrive.
Why productivity is important in Step Up To Success business support group
At Step Up to Success, we understand that small business owners are pulled in many different directions and must wear many different hats. Productivity can drop as a result of having to manage many different tasks. This group of like-minded business owners provides support, encouragement, experience and accountability to help you increase your productivity and achieve your business targets. Find out more about our membership.
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